New Client Solutions

EPS is a full service payroll company offering a vast array of integrated services related to employees and payroll. We extend our offering well beyond the basics of just payroll and payroll taxes to include many time-saving, affordable services. Our goal is to take the pain out of payroll by taking on the payroll-related tasks you struggle with every day.

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Here are some of the basic services we offer:

  • Complete Payroll Processing including a Report Writer for customized reporting
  • Tax Filing of all Federal, State and Local payroll taxes to include LST taxes
  • Check Signing & Sealing
  • Direct Deposit
  • Sick, Vacation, PTO reporting with balances on pay statements
  • Paperless option for reports and pay statements via a password protected e-mail
  • General Ledger Reporting & Import Files
  • Human Resource Information System
  • W2’s
  • Fiscal Reporting as Required

 

Explore more detail about our services below:

Personal Service

Our dedicated sales and implementation team will work closely with you to determine and successfully implement the best solutions for your company. Every company is different and so we specialize in providing unique solutions to your inviduals needs to maximize the benefit of outsourcing your payroll. 

Our customer support team-approach allows us to provide the fastest and highest level of personal service in the industry. With friendly and responsive customer service representatives, we guarantee that you will never have to wait for assistance or have to navigate a complex phone system to speak to someone that can help you. 

Submission Methods

We are here to make your life easier! One way we do that is provide the ultimate in flexibility when it comes to methods of submitting your payroll data to us.

WEB

Our advanced web payroll system allows you to login from anywhere in the world to maintain your employee information, run reports, and submit payroll hours and earnings to us in a simple and easy to use interface.

PC BASED SOFTWARE

Our PC-Based Software provides the ultimate in power over your payroll data in a non-web browser style interface.

EXCEL INPUT

If you prefer to work with spreadsheets, we can provide you a template for keying your payroll data that can be directly imported into the payroll system.

EMAIL

As simple as it gets! Submit an email to our support team with your pay information and we'll handle the rest!

FAX

Complete a paper timesheet and fax it to us.

PHONE

Of course, you can always phone in your payroll if it is most convenient for you and you have less than 15 employees.

Time & Attendance

Keeping track of your employees time on the job can be difficult - and even more difficult to review and accurately total when it comes time to process each pay period's payroll. We have a robust time keeping system with many options for collecting time and automating tasks that you previously had to complete manually. Prefer physical time clocks? Choose from various punch methods such as key fobs, swipe cards, manual PIN entry, and even biometric thumb print clocks to prevent "buddy-punching." Do you prefer not to use separate equipment and instead have your staff clock in and out from a computer? Use the web clock feature and available IP address control to only allow employees to clock in from your work location. Are your employees on the go and don't regularly report to a company location? Use the mobile based app to allow your employees to clock in and out on the road (GPS location storage optional to track your employees location at each in/out punch).

Software Features

  • Customizable Payroll Entry Grid for easy payroll entry
  • Check View – Paycheck look up on site with tax calculator
  • Job Costing and Certified Payroll Reporting
  • Built in Report Writer Utility for custom reports and file formats
  • Extremely secure-256K encrypted data transmission
  • History tracking and snapshot reporting ensures an audit trail for all fields in the program
  • EXCEL import directly into the payroll software
  • Interface with popular time and attendance systems
  • Review all payroll reports prior to processing to guarantee accuracy
  • 4 levels of Employee Departmentalization - Division, Branch, Department and Teams
  • Supports multiple users at different client locations simultaneously
  • Electronically transmit encrypted agency files in a wide array of formats to outside administrators
  • Run 100+ standard reports with any desired date range within the current year or across previous years
  • Unlimited Earnings and Deduction codes, employee rates, and benefit accruals
  • G/L and check reconciliation files, in the format necessary to import to QuickBooks, Peachtree, Great Plains, AccPac, and other popular accounting applications
  • Sophisticated time off accrual and tracking systems to calculate and show used, taken, and available time off

Custom Report Writer

Our Software features a powerful custom report writer which offers unlimited custom payroll and HR report development. You can quickly select any field in our integrated payroll and HR system as well as create custom formulas on the fly. Payroll history information can easily be accessed for any time frame. Data can then be sorted and filtered in virtually any way you like. Reports can be printed or used to export data in a variety of formats including Adobe PDF and Microsoft Excel. In addition, we have a highly trained technical services team that specializes in creating custom reports for our business customers. To assist in the retirement plan reporting process, we have created Census and Per Payroll Period reports for a number of 401(k) and Third-party administrators. In addition we can provide customized General Ledger exports to most accounting systems.

Expand your service and include tracking and reporting on vital employee information. Evolution HR™, gives you the ability to track and report on vital employee personal information, performance reviews, benefits, skills, injury occurrences and much more. Evolution and Evolution HR share one common database, eliminating duplicate entry and the need for customized imports. It boasts an integrated report writer, creating an extremely powerful HR management tool enabling HR professionals to comply with internal and external reporting requirements.

Evolution HR is the tool you need to harness your employee data. It will give you the power to address the many aspects of managing your company’s most valuable resource…it’s employees. Integration is a key element to building and maintaining a reliable HRIS. Evolution payroll and Evolution HR share one common database, eliminating duplicate entry or imports. Comprehensive tracking of employee personal information, performance reviews, benefits, skills, injuries and much more. Customized tools designed to help mid-sized companies, in any industry, stay on top of vital HR record keeping, and comply with governmental reporting requirements. Applicant tracking is a bonus. Evolution HR includes the ability to track applicant’s skills and interview data. Evolution Report Writer. Access all of your employee information to customize reports and file outputs. Extensive employee information at your fingertips makes Evolution HR a valued labor-saving management tool for your company! Evolution HR is the ideal resource for your Human Resources Department.

HR 360 Benefits & Essentials

HR360 is a comprehensive Web-based library of human resources information with hundreds of downloadable forms to provide answers to many of your HR-related questions. Information found on HR Benefits & Essentials human resources library includes:

Benefits and compensation – benefit plans, cafeteria plans, compensation, paid leave, payroll administration, retirement, wage & hour • Compliance – COBRA, ERISA, FLSA, FMLA, HIPPA, OSHA • Equal employment opportunity – disabled workers, discrimination, harassment • Performance and productivity – communications, job evaluations, morale, promotions, retention, training • Recruiting and staffing – agreements, diversity, exits & terminations, hiring, temps, training • Risk management and safety – drug abuse, ergonomics, OSHA, workers’ compensation, workplace violence • Dates, Rates and Deadlines • Google-like search engine for HR and Benefits News • Email questions to the experts and receive an answer within 24 hours.

Paperless Payroll

Truly Green – Truly Secure E-Courier Our Virtual Mail Room allows you to receive all your payroll reports, direct deposit pay statements and quarterly tax returns automatically after your payroll processes in a password protected e-mail format. Enable your company to become truly paperless while increasing the security level of your confidential payroll information. Benefits of the Virtual Mail Room are: You can have your reports emailed directly to you immediately upon processing payroll. Your employees on Direct Deposit can have their vouchers emailed to them directly. No waiting for a courier to deliver payroll packages the next day. Any combination of reports or files can be automatically routed to separate e-mail addresses within your organization or to 3rd parties like a CPA or a Third Party 401(k) Administrator. Reports are password protected to ensure that only the right people can view them.

Employee/Manager Self-Service

A web-based portal which allows your employees to access their payroll information via the internet. Through the ESS/MSS you can provide your employees the ability to view and print payroll vouchers and W2’s, access their demographic data, request time-off and view paid time-off balances. This “paperless payroll” system will reduce routine inquiries from employees, provide your employees with greater access to payroll information, and ease the burden of distributing payroll vouchers to your workforce.

EMPLOYER BENEFITS:

Streamline the entire PTO process by reducing the number of balance requests coupled with PTO requests being managed online through a Manager Workflow approval process. Decentralize inefficiencies by allowing employees to view and alter their employee information (W-4 only), you can reduce the amount of time being spent on adding and altering basic updates.

Pay statements and W-2’s are available online, reducing the time and cost of distribution. Reduces the costs and streamlines the distribution related to printed materials by encouraging employees to access web address links, company specific files or documents, and company messages or announcements online on the ESS portal.

EMPLOYEE BENEFITS:

Access to their demographic information, such as name, address, birth date, hire date, federal and state withholding status and salary or rates of pay. Access pay statements and W-2’s for as far back as your company has been with EPS. Grant the ability to change their W-4 information with manager approval. View PTO balances and request PTO through the web portal with manager approval. This eliminates time spent on researching PTO balances. Allow employees access to web address links, specific files or documents and company messages or announcements.

Construction and Certified Payroll

EPS provides the most comprehensive product portfolio to serve the needs of small to midsize construction companies and trade-related businesses.

Focused on meeting the unique needs of the construction industry, EPS provides special reports including: • Job costing reports • Certified reports • Union and union benefit reports • Workers’ compensation reports • EEO reports • New hire reports • Other special reports based upon your company’s requirements

Our online payroll solution for construction companies allows you to enter your payroll from any computer with Internet access. Fax input is also available.

Restaurant Payroll

Beyond standard wages, tip reporting and payroll tax filing, EPS can provide a variety of other valuable services and reports to help you manage the complexities of restaurant payroll:

  • Allocated Tip Reporting — EPS can help take the mystery out of meeting your TEFRA requirements. Regardless of how you record sales and tips, we have the flexibility to allocate tips and provide you easy to read and understand Allocated Tips Reports.

  • Tip-to-Minimum Validation — Our system will make sure the wages you pay your staff and the tips they report keep your business in compliance with minimum wage requirements, giving you the information and the tools to keep both your employees and the government happy.

  • FICA Tip Credit Report — EPS will help you get the maximum benefit from this powerful business tax credit. In addition to maintaining your payroll records, we can track your matching portion of FICA paid on tips in excess of minimum wage on a per period, monthly, quarterly, yearly or fiscal year basis — whenever you need it! Tracking this information could lead to substantial business tax savings. Whether you’re a large establishment or a small cafe’, Evolution Payroll understands the needs of restaurants like yours.

Pre-Tax Medical Plans

It’s Like An Instant Raise! Created by Congress during the 1970s, pre-tax plans are one of the smartest things a company can utilize to save their employees and themselves money! These plans allow for the use of pre-tax money to pay for specific medical expenses, as well as certain benefits. Plans typically come in the following two basic forms:

PREMIUM ONLY PLANS

POPs reduce employee and employer taxes. By paying their share of group insurance premiums with tax-free dollars, employees save 25% to 40% depending on their tax bracket. Employers typically save on the matching Social Security (FICA) and Federal unemployment taxes of nearly 8%. In many cases, the employer’s tax savings can actually pay for the plan administration!

FLEXIBLE SPENDING ACCOUNT PLANS

Sometimes they are referred to as cafeteria plans, flex plans, section 125 plans, or FSAs. However you refer to it, our Flexible Spending Account Plans include the benefits of a POP, and let employees set aside a certain amount of each paycheck into a healthcare reimbursement account — before paying income taxes.

Pay-As-You-Go Workers Compensation

Managing a small business cash flow is a top priority for any small business owner, and with our Pay As You Go Workers’ Compensation, you’ll have a new tool to improve your cash flow and better manage your expenses. This convenient payment program offers insurance premiums to be paid on a per-payroll basis.

It eliminates any up-front deposits, and it helps avoid any year-end audit surprises, since premiums are based on actual payroll rather than on estimates. With our solutions, you receive high-quality workers’ compensation coverage from the nation’s leading insurers. Their licensed consultants are knowledgeable about your state’s insurance requirements and they can tailor a policy to your specific business needs.

G/L Interface

Our G/L Interface provides a seamless solution to post payroll information directly to your accounting package. The combination of ease and efficiency has made this one of our most popular products. Our staff handles the implementation of this product for your company by doing the required mapping of your chart of accounts and providing the required training.

As a result, after each payroll, a file is instantly generated that can be applied directly to over 33 accounting packages. It’s that simple!

Seamlessly post payroll information to your accounting package. Distribute payroll expenses to multiple accounts and/or departments. Improves accuracy…no double entry.